What information do we collect?
We collect information from you when you fill out a form in order to contact us or make use of any of our online services. We collect your names, surname, e-mail address and log your IP Address.
Visitors or users of the Platform contacting us via our online contact form or directly via our e-mail address. In addition, users signing up with us in order to conduct historical research.
When contacting us, we require users to provide us with a name, surname, e-mail address and phone number. This information is only used to reply to communications received or come into contact with the person contacting us. The information is only being accessed by our online support staff, who are responsible for attending to user queries. After the query has been dealt with this information is deleted from our system and cannot be accessed any longer.
When a user signs up for an account with us, we do require a name, surname, phone number and e-mail address. This information is required to identify the user accessing and using our services. It also enables our automatic system to create a member account and send access confirmation to the user when registration processes are completed. We may also use this information to contact the user about any problems experienced with usage on the account. Our system also automatically logs all member IP Addresses, which are associated with every member for legal purposes should the need arise. In addition, IP Addresses allows us to exercise maximum security on our system and identify any potential misuse of login information. This information can only be accessed by our support, management and IT staff in the event any problem should arise on the account. The information will be kept safely secured as long as the member remains an active user of our services.
As part of security implementations and controlling who accesses information on our services, we also do log all search history conducted by users. All search terms are logged to all user accounts.
Registered volunteers or staff assisting with data transcription or contribution of information.
When joining us as a registered volunteer or staff member, we do collect information such as names, surname, identity number, phone number, employment information, addresses, e-mail addresses and family reference information. This information is used only by our management to confirm the identities of staff or volunteers who will be working on sensitive data on our project. This information will be kept offline and will be accessible only by management of Identitynumber.org
You may be a Record Subject on who data was collected from public sources and is included in our databases.
We collect and process publicly available documents, released by the South African Government and on online platforms or services. These documents consist of marriage certificates, death notices, baptism records and other historical documents. Although these documents may contain information such as identity numbers, names and surnames, address information and much more, we only collect the required information necessary for the purposes of Genealogy Research, Historical and Statistical reasons. This information only includes names, surnames, date of birth, spouse and children names and date of births and area information where available. In order to protect the personal information of Record Subjects, we do not keep or make available any other information that are available on these publicly accessible records.
Please note that we do not collect personal information on any Data Subjects outside South Africa. Our purpose is to collect Genealogy information on South African nationals from public sources. If you should hold dual nationality, or obtain such nationality or citizenship at any point in time, we consider your information as being a South African as it was mentioned and released by Government.
We consider it legal, in terms of local and international laws, to process this information for research purposes, including statistical and historic purposes. This information is also made available in public interest. However, if you do find this information causing you distress, please contact us with immediate effect at firstname.lastname@example.org. We may require you to provide us with proof of identity and further information on why you consider the information to be causing any distress.
Should you come across any inaccurate information, please contact us at email@example.com. We do accept that transcription errors may occur. We will evaluate all requests for correcting information. Please note that if there were any errors in the original document, we will not be in a position to correct this information, as our intention is to properly record historic data on our system. In these events, we may add notes to inform researchers using our system of the possible error.
What do we use your information for?
Any of the information we collect from you may be used in one of the following ways:
- To improve our website
(we continually strive to improve our website offerings based on the information and feedback we receive from you)
- To track website activities
(we continually monitor usage for misuse or other uses as not intended by various laws in South Africa and abroad)
- To improve customer service
(your information helps us to more effectively respond to your customer service requests and support needs)
How do we protect your information?
We implement a variety of security measures to maintain the safety of your personal information when you enter, submit, or access your personal information.
It may be required from us to Transfer certain information outside our local area in South Africa, such when registering a new account and making payment via Paypal in the United States. In these events we ensure that all information is transferred using secure encryption technology to our payment solution provider. These technologies are aimed at protecting the information we transfer cross-border.
We offer the use of a secure server. All supplied sensitive/credit information is transmitted via Secure Socket Layer (SSL) technology and then encrypted into our database only to be accessible by those authorized with special access rights to such systems, and are required to keep the information confidential.
Yes (Cookies are small files that a site or its service provider transfers to your computers hard drive through your Web browser (if you allow) that enables the sites or service providers systems to recognize your browser and capture and remember certain information.
Do we disclose any information to outside parties?
Third party links
Occasionally, at our discretion, we may include or offer third party products or services on our website. These third party sites have separate and independent privacy policies. We therefore have no responsibility or liability for the content and activities of these linked sites. Nonetheless, we seek to protect the integrity of our site and welcome any feedback about these sites. Please note that we do make use of Google Advertising on our website. When visiting our site, you will see adverts originating from Google on most pages. If you have chosen to enable Google to associate your web and app browsing history with your Google account, and to use information from your Google account to personalize ads, Google Analytics will collect Google-authenticated identifiers associated with your Google Accounts (and therefore, personal information).
Acceptance of the Terms
By accessing the website and/or using the service/s offered via the website, you are deemed to have read, understood and agreed to the terms. IdentityNumber.org may at any time modify any of the terms and such modification will supersede and replace any previous terms. The amended terms will be made available on the website. Each time you access the website, you agree to be bound by the terms, as modified from time to time.
Content of the Website
While IdentityNumber.org makes every effort to update the information provided on the website on a regular basis, IdentityNumber.org makes no representations or warranties, whether express, implied in law or residual, as to the accuracy, completeness or reliability of any information, data and/or content on the website from time to time. IdentityNumber.org reserves the right at any time to change or discontinue without notice, any aspect or feature of the website and any service, information, data and/or content on the website.
Use of the Website and Indemnification
By accessing the website, you warrant and represent to IdentityNumber.org that you are legally entitled to do so. By making use of any of the service/s, you warrant and represent to IdentityNumber.org that you are legally authorized to make use of such service/s and have the requisite capacity to conclude legally binding transactions with IdentityNumber.org. You further warrant that you will not use the website, the service/s, or any information made available/sent to you by IdentityNumber.org pursuant to your use of the website for any purpose that is unlawful or prohibited under South African or international law or is in contravention of the terms. You hereby indemnify IdentityNumber.org against any loss, liability, damage or expense of whatever nature which IdentityNumber.org or any third party may suffer which is caused by or attributable to, whether directly or indirectly, a breach by you of any of the warranties in this clause.
You understand and agree that IdentityNumber.org does not review, or purport to review, any submitted content and it reserves the right to remove any content from the website that it deems in its sole discretion to be harmful in any way. IdentityNumber.org reserves the right to suspend or terminate your access to all or parts of the site, without any further notice to you.
You hereby agree that all orders and any other communications which purport to originate from you, or a person who had authority to act on your behalf in respect of such order or communication, or an information system programmed by or on your behalf to operate automatically (unless it is proved that such information system did not properly execute such programming) (collectively "the originator") and which are sent to IdentityNumber.org electronically and which may (as a result of interception, equipment malfunction, the distortion of communication links or any other reason whatsoever) be different from the instructions actually sent or given, or may not have been given by you at all, shall be deemed to have been given by the originator in the form actually received by IdentityNumber.org and you will be bound by such communication with no liability of whatever nature attaching to IdentityNumber.org in regard thereto.
You waive any rights you may have or obtain against IdentityNumber.org arising directly or indirectly from any loss or damage of whatsoever nature which you may suffer as a result of the fact that IdentityNumber.org acts on your orders or communications, or orders communications that purport to emanate from you and you indemnify IdentityNumber.org against all and any claims, liabilities, losses, costs, fines, damages and expenses, arising as a result of the fact that we acted on your instructions/orders or instructions/orders which purport to emanate from you.
Copyright and all Intellectual Property Rights
Copyright and all intellectual property rights in all materials, texts, drawings and data made available on the website (collectively "the materials") are owned by IdentityNumber.org, alternatively IdentityNumber.org is the lawful user thereof, and are protected by both South African and international intellectual property laws. Accordingly, any unauthorized copying, reproduction, re-transmission, distribution, dissemination, sale, publication, broadcast or other circulation or exploitation of such material or any component thereof will constitute an infringement of such copyright and other intellectual property rights; save that you may use the materials or any component thereof for your own internal purposes and for the purposes of ordering service/s from IdentityNumber.org. The trademarks, names, logos and service marks (collectively "trademarks") displayed on this website are unregistered trademarks of IdentityNumber.org. Nothing contained on this website should be construed as granting any license or right to use any trademark without the prior written permission of IdentityNumber.org.
External links may be provided for your convenience, but they are beyond the control of IdentityNumber.org and no representation is made as to their content. Use or reliance on any external links provided is at your own risk. When visiting external links you must refer to that external terms and conditions of use. No hypertext links shall be created from any website controlled by you or otherwise to this website without the express prior written permission of IdentityNumber.org.
No person, business or website may frame the site of IdentityNumber.org or any of the pages on this site in any way whatsoever.
Online Crawlers and Spiders
No person, business or website may use any technology to search and /or gain information from IdentityNumber.org's website without its prior written consent.
Warranties, Disclaimers and Limitation of Liability
Save as set out in the terms, IdentityNumber.org makes no warranties, representations, statements or guarantees (whether express, implied in law or residual) regarding the website and the service/s and the website and service/s made available via the website are provided "as is". IdentityNumber.org does not make any warranty or representation that information and service/s advertised on the website are appropriate for use in any jurisdiction.
Neither IdentityNumber.org or its owners shall be responsible for and disclaims all liability for any loss, liability, damage (whether direct, indirect or consequential) and/or expense of any nature whatsoever which may be suffered by you or any third party, as a result of or which may be attributable, directly or indirectly, to your access and use of the website and/or any information contained on or received via the website, your use of the service/s and/or your reliance on any information offered via the website and service/s.
Without limiting the generality of the aforegoing, neither IdentityNumber.org nor its owners shall be liable for any loss of business, loss of data and/or loss of profits, any failure and/or unavailability of the website for any reason whatever and/or the failure/delay by any third party service provider to render any service/s which are necessary to ensure the availability of the website.
You hereby indemnify IdentityNumber.org or its owners against any loss, liability, damage (whether direct, indirect or consequential) or expense of any nature whatsoever which may be suffered by you or any third party as a result of or which may be attributable directly or indirectly to the aforesaid.
The terms and the application form and constitute the sole record of the agreement between you and IdentityNumber.org in relation to the subject matter hereof. Neither you nor IdentityNumber.org shall be bound by any express tacit or implied representation, warranty, promise or the like not recorded herein. These terms and conditions supersede and replace all prior commitments, undertakings or representations, whether written or oral, between you and IdentityNumber.org in respect of the subject matter hereof. No indulgence or extension of time which either you or IdentityNumber.org may grant to the other will constitute a waiver of or, whether by estoppel or otherwise, limit any of the existing or future rights of the grantor in terms hereof, save in the event or to the extent that the grantor has signed a written document expressly waiving or limiting such rights.
IdentityNumber.org shall be entitled to cede, assign and delegate all or any of its rights and obligations in terms of these terms.
These terms shall be governed by and construed in accordance with the laws of the Republic of South Africa without giving effect to any principles of conflict of law. You hereby consent to exclusive jurisdiction of the Witwatersrand Local Division of the High Court of South Africa in respect of any disputes arising in connection with the service/s referred to herein, or the terms or any matter related to or in connection therewith.